Vice President, Head of Legal Operations
New York, NY
Miami, FL
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Position Summary
The VP Legal Operations role promotes and operationalizes the legal department’s general mission, value proposition and longer-term objectives, and ensures ongoing alignment with, and support for, the ambitious strategic and operational plans of the Company and its various business units. This role will identify opportunities for operational efficiencies and improve the effectiveness of the legal department. This role will project manage those opportunities to completion. This role will also help design and implement a legal operating strategy that matches the needs of the business and aligns with the team’s strategic objectives.
This role has been newly created at a time of major transformation of the Company – moving beyond a traditional linear broadcast media business to a fast-growth multi-media environment that includes the building of a sophisticated tech stack to support the launching of a world class global streaming platform for ad-supported and subscriber paid premium Spanish language content. As such, the operations of the Law Policy and Integrity department (comprising Legal, Business Affairs, Standards & Practices, Rights Management, Ethics & Compliance and Government Affairs functions), need to transform and scale to support the Company’s growth. The role will report directly to the General Counsel and work closely with the GC and the Senior Leadership Team of the LPI organization.
Job Responsibilities
The role will be responsible for driving and supporting legal department operational excellence. Legal Operations is focused primarily on driving efficiency and productivity, implementing a state-of-the-art technology infrastructure utilizing best of breed tools and systems to automate processes, promoting professional development, improving knowledge management capabilities, and improving communications globally for the legal department. The successful candidate must build strong relationships with the various functions within the legal department and other stakeholders within the company including finance, procurement, enterprise information services and other operational groups.
Opportunities and Accountabilities:
Help design and manage the strategy for the Legal Operations, including annual goals, objectives, key results, and other metrics.
Help develop and implement a technology roadmap and manage legal technology initiatives such as e-billing and matter management, contracts management system, e-signature, and other internal resources
Assist with the implementation of an enterprise-wide contract lifecycle management system.
Liaise with the technology team on identifying, implementing, integration, and optimizing applications and tools, and building internal tools, training, and automation capabilities
Manage legal vendors (outside counsel and vendors) to optimize efficiency and reduce spend, while ensuring quality in services
Develop, implement, and manage vendor cost reduction strategies, including fee arrangement negotiations, onboarding and offboarding, payment processes, and governance of billing guidelines
Develop and support programs that promote collaboration and knowledge sharing across the team (e.g., centralized resources, processes, memos, and other learnings)
Develop resources and tools for the business to self-serve legal issues, and training resources for the legal team to use with business partners
Build strong relationships within the legal and LPI team, and other cross-functional stakeholders including finance, technology, Infosec, Compliance, HR, and other operational teams
Drive other operational efficiencies to increase productivity and contain costs.
Manages resources focused on eBilling and provides oversight and assistance with the integration of same with our accounts payable system
Drive the development of monthly and quarterly business metrics and provide operational analysis through reports and dashboards.
Support department planning by tracking and reporting on key department metrics, business analysis and industry benchmarking.
Required Skills & Experience
Minimum of 8 years of relevant experience in legal operations, finance or IT within a law firm or corporate legal department, preferably building or managing legal operational programs, projects, and processes.
Experience building a legal operations function preferred. Experience driving execution in a high-growth environment is advantageous.
Demonstrated experience identifying and acting upon opportunities to improve processes and tools to enhance efficiency and drive results
Help manage combined company’s legal operations, including law firm relationships and billing
Support rollout of and training on new systems and programs designed to improve team efficiency, effectiveness, and development
Experiences in developing, implementing and managing legal tools and systems, including matter management, eBilling, document management and knowledge management
Experience in contracts operations and governance including management of forms and approvals and signing process.
Ability to think strategically while managing the details, and to make clear recommendations
Proven track record of collaborating and influencing stakeholders across with all layers of the Legal organization and with cross-functional groups (e.g., IT, InfoSec, Finance, Procurement, HR, etc.)
Strong organization and project management skills with a proven track record of executing projects on time and on budget
Proactive and able to work independently, with a strong ability to prioritize and balance sensitive tasks, project manage, meet deadlines, and adapt to the shifting demands of different situations.
Organized with a close attention to detail.
Technology-savvy skills; skilled with Powerpoint and proficient in all Google applications. Solid understanding of law firm billing.
Demonstrated contract lifecycle management experience preferred
Experience in team-building, to develop business case for investing in additional team resources as appropriate in support of combined company legal ops
B.A. or B.S required; J.D or MBA preferred.
Affinity to Spanish Language content; some Spanish language capabilities.
Desired Skills & Experience
Highly organized, detail-oriented, creative, curious, efficient and resourceful with strong follow-through skills
Able to simultaneously manage workloads, multiple client demands and shifting priorities within a fast-paced, rapidly evolving environment under tight timelines
Energized by the challenges of serving a dynamic, hyper-growth company
Collegial, hardworking, confident, a self-starter with a passion for results
Network with legal ops industry; thought leader in the space; stay up to date on latest trends and best practices for effective legal operations
Experience in contract lifecycle management, including process redesign, technology and project management
Proficient in Microsoft Office (skilled in PPT) and Google suite of products;
Proficient in various legal technology solutions, including contract management systems (e.g., Ironclad), PO and finance platforms (e.g., Netsuite, Bill.com) and legal billing platforms (e.g., Serengeti)
Eligibility Requirements
Must be willing to work from office in New York, NY or Miami, FL
Employment/education will be verified
Applicants must be currently authorized to work in the United States on a full-time basis
Physical Requirements
Ability to stand, walk, bend, type, and sit for up to (8) hours
Univision requires that all U.S. and Puerto Rico employees be vaccinated against COVID-19. This position will require the successful candidate to submit proof of vaccination. The Company is an equal opportunity employer, and will reasonably accommodate a qualified candidate, who may be unable to be vaccinated, consistent with federal, state, and local law.
Univision is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.
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